At Kaylons Schools of Beauty, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, and protect your data in compliance with the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.

1. Information We Collect
1 .1 Personal Information

We may collect the following types of personal information when you interact with our website, enroll in our courses, or contact us:

• Name and contact details (email address, phone number, postal address)
• Date of birth and age
• Educational qualifications and background
• Course enrollment and payment information
• Identity proof documents (Aadhaar, PAN, etc., as required for Course registration)
• Photographs for student identification
• Any other information you voluntarily provide during inquiries or registration.

1.2 Sensitive Personal Data or Information (SPDI)

As per the IT Rules, 2011, we may collect the following sensitive personal data with your explicit consent:

• Financial information (bank account details, payment card information for fee payments)
• Physical and physiological information (if relevant to specific beauty courses)
• Biometric information (if used for attendance or security purposes)

1.3 Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address and browser typeDevice information and operating system
• Pages viewed and time spent on our website
• Referring website addresses
• Cookies and similar tracking technologies.

2. How We Use Your Information

We use your personal information for the following purposes:

• Processing course enrollments and managing student records
• Communicating about courses, schedules, and important updates
• Processing payments and maintaining financial records
• Providing certificates and academic documentation
• Improving our services and course offerings
• Responding to inquiries and providing customer support
• Sending promotional materials about new courses (only with your consent)
• Complying with legal obligations and regulatory requirements
• Maintaining security and preventing fraud.

3. Legal Basis for Processing

We process your personal information based on:

• Consent: You have given explicit consent for specific purposes
•  Contract: Processing is necessary for enrollment and course delivery
•  Legal Obligation: Compliance with Indian laws and regulations
• Legitimate Interest: Operating our business and improving our services.

4. Data Sharing and Disclosure

4.1 Third-Party Service Providers
We may share your information with trusted third parties who assist us in:

• Payment processing and financial transactions
• Email and communication services
• Website hosting and technical support
•  Marketing and analytics services

These service providers are contractually bound to protect your data and use it only for
specified purposes.

4.2 Educational and Regulatory Bodies

• We may share information with:
•  Educational institutions and certification authorities
•  Government agencies and regulatory bodies as required by law
•  Examination boards and accreditation organizations

4.3 Legal Requirements

We may disclose your information when required to:

• Comply with legal obligations, court orders, or government requests
• Protect our rights, property, or safety
• Prevent fraud or illegal activities
• Enforce our terms and conditions

4.4 No Sale of Personal Data

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

5. Data Security

We implement reasonable security practices and procedures as mandated by the IT Act, 2000, and IT Rules, 2011:

• Encryption of sensitive data during transmission and storage
• Secure servers with firewall protection
• Access controls and authentication mechanisms
•  Regular security audits and updates
• Employee training on data protection
• Physical security measures at our premises

While we strive to protect your information, no method of transmission over the internet is completely secure. You acknowledge that you provide information at your own risk.

6. Data Retention

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this policy
• Comply with legal, regulatory, and accounting requirements
• Maintain academic records as per educational standards
•  Resolve disputes and enforce our agreements

Student academic records are typically retained for a minimum of 7 years or as required by applicable regulations. After the retention period, we securely delete or anonymize your data

7. Your Rights

Under Indian data protection laws, you have the following rights:

• Right to Access: Request a copy of the personal information we hold about you
•  Right to Correction: Request correction of inaccurate or incomplete information
• Right to Withdrawal of Consent: Withdraw consent for processing where consent was the legal basis
• Right to Deletion: Request deletion of your data (subject to legal retention requirements)
• Right to Restriction: Request restriction of processing in certain circumstances
• Right to Object: Object to processing based on legitimate interests To exercise these rights, please contact us using the details provided below. We will respond to your request within 30 days.

8. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:
● Remember your preferences and settings
● Analyze website traffic and user behavior
● Improve website functionality and user experience
● Deliver personalized content and advertisements
You can control cookie settings through your browser. However, disabling cookies may affect website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Children’s Privacy

Our services are intended for individuals aged 16 and above. We do not knowingly collect personal information from children under 16 without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.

11. Marketing Communications

With your consent, we may send you promotional emails about new courses, special offers, and updates. You can opt out of marketing communications at any time by:
● Clicking the “unsubscribe” link in our emails
● Contacting us directly using the information below
● Updating your communication preferences in your account settings

Please note that opting out of marketing communications will not affect essential service-related messages.

12. Data Transfer

Your information is primarily stored and processed in India. If we transfer data outside India, we ensure appropriate safeguards are in place to protect your information in accordance with Indian laws.

13. Grievance Redressal

In accordance with the Information Technology Act, 2000, and the IT Rules, 2011, we have appointed a Grievance Officer to address your concerns regarding data protection and privacy.

Grievance Office
Name: Kaylons Schools of Beauty Privacy Officer
Address: Asha Tower, Second Floor, Kharar, Punjab, India
Email: info@kaylonsgroup.com
Phone: +91-8968111550
Available: Monday to Saturday | 09:30 AM – 6:00 PM
If you have any complaints or grievances regarding the processing of your personal
information, please contact our Grievance Office. We will acknowledge your complaint within 24 hours and resolve it within 30 days.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. The updated policy will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy periodically. For significant changes, we will notify you via email or prominent notice on our website.

15. Consent

By using our website, enrolling in our courses, or providing your personal information, you consent to the collection, use, and disclosure of your information as described in this Privacy Policy.

16. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of India. Any disputes arising from this policy shall be subject to the exclusive jurisdiction of the courts in Mohali, Kharar, Punjab, India